Using Eudora: The Basics

Compiled for Build On Science by Matthew Stuve

using excerpts from Eudora manual. 5/1/95

Configuration your Eudora Settings file

Before you can use Eudora, you must give it your account information. To enter this information, select Settings... from the Special menu. The Settings dialog is then displayed with the Getting Started settings selected. Before you click OK, you need to choose the different setting groups from the left side of the window.

"Getting Started" settings group. In the POP Account field, type your login name for this account and the full (domain) name of the computer, separating them with an "@" sign. For example, if your assigned login name is "carolyn," and the name of the computer where you receive e-mail is "uxh.cso.uiuc.edu," enter "carolyn@uxh.cso.uiuc.edu".

In the Real Name field, type your real name. Your name, as it appears here, is displayed in parentheses after your return address in your outgoing mail. It is also displayed in the sender column of all messages sent by you.

If you are using a modem, select Communications Toolbox as the Connection Method. Before you click OK, select Personal Information setting on the left.

"Personal Information" settings group. In this settings group, your POP account information is already entered from before, as well as your real name. Here, you need to enter your Return Address, which is the same as your POP account. For your dialup username, enter your login name. Then select the Host setting on the left.

"Hosts" settings group. For your SMTP server, enter: mailhost.uiuc.edu. For your Ph server, enter: ns.uiuc.edu. These are the basic configurations you need to get started. You can now click OK.

Setting up Communications

Your PowerBook came pre-installed with modem software and NCSA connection tools. All you need to do is provide Eudora with some information about your modem, and what phone number you want to dial. After you have entered your Settings information, select the Communications... dialog from the Special menu and choose the appropriate modem/serial communications settings.

To choose the modem brand in the lower left corner, click and hold on the Modem: pull-down box and select "Global Village PowerPort Silver/Gold". Then enter the phone number in the location shown. Finally, select "Internal Modem" in the lower right corner (not shown in this display). Then click OK.

Creating an Outgoing Message

A good way to familiarize yourself with Eudora is to create an outgoing message. An outgoing message is one that you send to someone else. From the Message menu, select New Message. A new composition window is displayed with the blinking cursor situated at the start of the To: field.

Composition window

Notice the icon bar of symbols and check marks between the title of the window and the To: field. To find out what these mean, turn on Balloon Help and point to them.

To send a test message to yourself, enter your own POP address in the To: field.

Note that the From: field has been automatically filled in (and can't be altered). This is the message's return address; it should be your own POP server account address.

Press the [tab] key or point and click the mouse to move the cursor down to the Subject: field. Typically, this field should contain some brief text indicating what the message is about. Type the words Test Message.

Move the cursor past the remaining Cc:, Bcc:, and Attachments: fields down into the large area below them. This area is reserved for the actual body of the message. Here you may type in whatever text you want.

Sending a Message by Queing

Queing messages is only possible if the Immediate Send option in the Settings dialog (Sending Mail) is turned off. The first step for any outgoing message is to click the rightmost button appearing in the icon bar at the top of the current message window labeled Queue.

Clicking the Queue button

Clicking the Queue button closes the message window, saves the message in the Out mailbox and marks it as queued, meaning ready to be delivered. Queued messages are marked by a "Q" in the far left-hand column of the Out mailbox.

A Queued message in the Out mailbox

For the second step, select Send Queued Messages from the File menu. This connects the modem up to your mail server, requests your dialup password, and sends the queued message (or messages). A sequence of progress windows will be displayed indicating the progress of the transmission.

Progress window

Checking for and reading mail

When you send mail, Eudora automatically checks for new mail. To check for mail manually, select Check Mail from the File menu. For modem users, your login and dialup passwords will be requested.

Password dialog

Type in the password and click OK. If you make a mistake before clicking OK, simply backspace and re-enter the password correctly. If your password is rejected, repeat the manual check by selecting Check Mail from the File menu and re-entering your password.

After successfully entering your passwords, a sequence of progress windows will be displayed at the top of the screen allowing you to monitor the transfer of messages from the POP server to your Macintosh.

If there is a network problem between you and the POP server, any one of a number of alert messages may be displayed, dependeng on the type of problem. Noting the specific alert message will help to diagnose the problem.

When mail is found waiting in your POP account, an alart will be displayed along with a audible chime. The In mailbox window will then be displayed with your message summaries listed inside.

Message listed in In mailbox

Messages are listed in mailbox windows as individual message summaries. A message summary is divided into fields containing the status and priority of the message, the name or address of the sender, the time and date the message was sent, its size in kilobytes, and the contents of its Subject: field.

To select (highlight) the message summary, single-click anywhere on the summary. To open the message, double-click on its summary.

Test message display

To close the message, either click the close box in the upper left-hand corner of the message window or select Close from the File menu. The In mailbox can also be closed in the same fashion.

Replying to a message

For any current message, you may easily initiate a reply message to its sender without having to create a new message from scratch. Single-click on the message summary of your test message to highlight it. From the Message menu, select Reply to initiate a reply to this message.

A new composition window is displayed, with the sender's address (in this case, your own) automatically placed in the To: field of the header. The original sender's text is automatically included in the body of the message (prefixed by ">" at the beginning of each line). This text may be edited as needed. Since it is fully selected in the new composition window, it can be easily deleted by pressing [delete]. You may enter more text in the reply message just as in any outgoing message. At this time, move the insertion point to the area below the original message and type in some additional text.

Replying to a message

Transferring a Message Between Mailboxes

Eudora helps you to organize your mail by allowing you to create new mailboxes and easily transfer messages between them.Select your test message summary to highlight it (making it the current message). Then, select New... from the Transfer menu.

New mailbox dialog

Any name can be typed in here, but for this example, type Testing. Click OK to create the new mailbox. Because your test message was highlighted when you selected New... from the Transfer menu, it is automatically transferred into the Testing mailbox. To verify this, select Testing from the Mailbox menu.

Current messages can also be transferred between existing mailboxes. To demonstrate this, move your original test message from the Testing mailbox back into your In mailbox. Highlight the test message summary (click on it once in the Testing mailbox window) and then select In from the Transfer menu.

Message Transfer

Deleting a Message

Messages are stored indefinitely in any mailbox until they are explicitly deleted or transferred to another mailbox. To delete a current message, select Delete from the Message menu. As a safeguard, the Delete command doesn't actually delete messages but transfers them to the Trash mailbox. So, if you suddenly realize you mistakenly deleted a message, it can be transferred out of the Trash mailbox. All messages in the Trash mailbox are finally deleted when you quit Eudora.