PowerPoint
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1. To start Microsoft Word, click on the Microsoft PowerPoint icon in
the Microsoft Office 98 folder.

2. To find and open presentations in PowerPoint
    A. Click Open (from the File menu in the upper left corner)
    B. Double-click the presentations you want to open
    C. If you can't find the presentation
        1.   Click Find File located in the Open dialog box
        2.   Type the presentation name
        3.   Select file type and location to search

3. There are three ways to create a new presentation.
    A.  Using a PowerPoint AutoContent Wizard or template
        1. Click New from the File menu located at the top left corner of the screen.
        2. Click on the General tab to select the type of presentation
        3. Double-click  AutoContent Wizard
        4. Follow the directions in wizard
        5. After you choose the type of presentation to create, wizard         uses the information you provide to create a presentation outline
        6. Note: Presentations created with AutoContent Wizard include
suggestions of where to put different kinds of information and how to
organize it into an effective presentation.
    B.  From scratch
        1. Click New from the File menu located at the top left corner of the screen.
        2. Click on the General tab
        3. Double-click on Blank Presentation
        4. Note: The Open command (located in the File menu) gives you fast access to presentations you've already created.
    C.  From a template
        1. Click New from the File menu located at the top left corner of the screen.
        2. Click on the Presentation Designs tab
        3. Double-click on the design you want
        4. Do not use the Open button to open a template.  If you do, any
changes you make will be made to the original template.

4.  Getting Around in PowerPoint - PowerPoint has five views, each of which offers a different way of looking at your work.  Open a view by clicking on the corresponding button at the bottom of the main window.
    A. Slide view - Use when incorporating text and graphic elements, creating animations, and for modifying the appearance of a slide
    B. Outline view
        1.   Use when working with slide titles and main text
        2. Best use is for organizing and developing presentation content
        3. You can see and edit your presentation in one window, rather than one slide at a time
    C. Slide sorter view - Best use is for arranging and ordering slides, adding transition, and setting timing
    D. Notes page view
        1. Use to create notes for the presenter
        2. Draw and type anything on a notes page
        3. Use of the vertical scroll bar will inform you of exactly which slide youíll land in upon release of the mouse button
    E. Slide show
        1. Each slide fills the screen, and you can see the effects of
transitions, animations, and timing.
        2. Use of the vertical scroll bar will inform you of exactly which slide youíll land in upon release of the mouse button

5.  Entering Your Own Text (working in outline view) - Use the outline view for the easiest and fastest way to enter and edit text in your presentation.
    A. To manipulate outline items, use the Outlining toolbar, which appears automatically in outline view
    B. Each line of text you type in an outline automatically becomes either
a slide title of bulleted item on a slide.
    C. You can click to the left of a bulleted item and drag it to another
location.
    D. If you click the slide icon next to a slide title, you can drag the
slide and all its subordinate text at once.
    E. To create a new bulleted item, click at the end of an existing
bulleted item line and press RETURN.
    F. To create a new slide
        1. Create a new bulleted item
        2. Click the Promote button until the bullet becomes a slide icon
    G. NOTE:
        1. While working in outline view, the slide miniature window appears
automatically and displays the selected slide.
        2. You can quickly switch to slide view by double-clicking the icon next to the title of the slide you want to see.
        3. You can insert special characters by clicking Symbol from the Insert menu.

6. Chose the Appearance You Want
    A. After the information is entered, decide on its appearance.
    B. Use the Apply Design command (found in the Format menu) to select a professionally created PowerPoint design
 

7.  Add Graphics
    A. The Insert Clip Art button activates the Microsoft Clip Gallery which can be used to browse and select:
        1. Clip art
        2. Sounds
        3. Pictures
        4. Movies
    B. Use drawing tools on the Drawing toolbar to focus attention on
important information
        1. To display the toolbar, click Drawing (View menu, Toolbars submenu)
        2. The Drawing toolbar is divided into three sections
            a. General drawing controls which are used to select and rotate objects and to determine their position and orientation
            b. Object drawing tools which are used to create objects
            c. Object formatting tools which are used to change the appearance of objects you create
        3.  Apply special fill effects to a selected object
            a. Click the Fill Color arrow on the Drawing toolbar
            b. Click Fill Effects
        4.  Create AutoShapes (located on the toolbar)
            a. Gives you access to a number of useful shapes, including lines,
arrows, starts, banners, and shapes for creating flowcharts
            b. After you draw an AutoShape, you can type text in it
        5.  Create WordArt
            a. Click the WordArt button on the Drawing toolbar
            b. Select the effect you want in the WordArt Gallery dialog box
            c. Type your text in the Edit WordArt Text dialog box
            d. NOTE: The WordArt toolbar appears automatically whenever you select a WordArt object.  The buttons on the toolbar (from left to right):
                1. Insert WordArt button
                2. Edit text button
                3. Gallery button
                4. Format Object button
                5. WordArt Shape button
                6. Free Rotate button
                7. Same Letter Heights button
                8. Vertical Text button
                9. Alignment button
                10. Character Spacing button
        6.  Manipulate Objects ? found on Draw menu of Drawing toolbar
            a. Snap submenu
                1. To Grid command allows you to align drawn or dragged objects to a predetermined grid
                2. To Shape command aligns objects to other objects
            b.   Nudge submenu - Use the four commands (Up, Down, Right, Left) to move selected objects with more precision than is normally possible with the mouse
           c.  Align or Distribute submenu
                1. Use alignment commands (Align Left, Align Center, Align Right, Align Top, Align Middle, and Align Bottom) to line up selected objects
                2. Use distribute commands (Distribute Horizontally and Distribute Vertically) to apply equal spacing to three or more selected objects
        d. Rotate or Flip submenu
                1. Use the Free Rotate command to rotate the selected object to any position
                2. Use the Rotate Left and Rotate Right commands to rotate the selected object 90 degrees at a time
                3. Use the Flip Horizontal and Flip Vertical commands to change the selected object into a mirror object of itself
        e.  Change AutoShape submenu - Change any existing AutoShape (except lines and connectors into any
other shape using commands on this menu
        f. Edit Lines and Shapes
                1. Use the Drawing toolbar to edit
                2. Change the shape of objects created with the Curve, Scribble, or Freeform button
                3. Select the object
                4. Click Edit Points (Draw menu)
    C. Import graphics from other programs by using the Object and Picture commands found on the Insert menu
        1. An inserted object is anything created by another program and
inserted into your document.
        2. The Picture toolbar appears automatically whenever you select an inserted picture. Moving from left to right across the toolbar:
            a. Insert Picture From File button
            b. Image Control button
            c. More Contrast button
            d. More Brightness button
            e. Less Brightness button
            f. Crop button
            g. Line Style button
            h. Recolor Picture button
            i. Format Picture button
            j. Set Transparent Color button
            k. Reset Picture button
    D. Add multimedia elements using the Movies and Sounds command (Insert menu)
    E. NOTE:  Click the Import Clips button in the Microsoft Clip Gallery
dialog box to add you own clip art, pictures, sounds, or movies to the
gallery and then organize them into categories.

8.  Insert Special Objects in Office Programs
    A. Insert a Word table
        1. The Insert Microsoft Word Table button inserts a Microsoft Word table into a PowerPoint slide.
        2. Word starts
        3. Use any Word feature to complete the table
        4. When finished, click Close & Return (File menu)
    B. Insert a Microsoft Excel worksheet
        1. The Insert Microsoft Excel Worksheet button inserts a Microsoft Excel worksheet.
        2. Excel starts
        3. Use any Excel feature to complete the worksheet
        4. When finished, click Close & Return (File menu)
    C. Insert an organizational chart
        1. Click Organizational Chart (Insert menu, Picture menu) to insert an organizational chart on a slide.
        2. See Help in Microsoft Organizational Chart for more information

9.   Check for Errors
    A. Click AutoCorrect from the Tools menu to select options and add your own common typing and spelling errors to the list for automatic
correction.
    B. Click Spelling from the Tools menu to proofread your presentation

10. Test your Presentation
    A. Run your presentation on screen.  Additional adjustments might have to be made when you see your slides in sequence
    B. To run, click Slide Show button

11.  Create Printed Materials
    A. Print your presentation on paper or transparencies
        1. Click Print from the File menu.
        2. Make a selection in the Print what list
        3. NOTE:  If you donít have the proper printer driver installed, you
must first click Microsoft PowerPoint in the pop-up menu below the word Printer to display PowerPoint-specific printing options.
 
 

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