1. To start Microsoft Word, click on the Microsoft Word icon in the Microsoft Office 98 folder.
find and open documents in Word
A. Click Open (from the File menu in the upper left corner)
B. Double-click the documents you want to open
C. If you can't find the document
1. Click Find File located in the Open dialog box
2. Type the file name
3. Select file type and location to search
are two ways to create a new document.
A. Using a wizard or template
1. Click New from the File menu located at the top left corner of the screen
2. Click on a tab to select the type of document
3. Double-click on the icon for the wizard or template you want
4. The wizard or template produces a "skeleton" document you can fill in.
5. Note: Wizards take you step-by-step through creating the document. Templates provide a preset layout.
6. Do not use the Open button to open a template. If you do, any changes you make will be made to the original template.
B. From scratch
1. Click the New button (the blank page icon) at the top left corner of the screen.
2. Note: The Open command (located in the File menu) gives you fast access to documents you've already created.
What's on the Word screen? When you start Word, the screen contains
a fresh document surrounded by handy buttons and toolbars you can use to
work on your document.
A. Blinking insertion point: shows where the text you type will appear
B. Top two toolbars at the top of the screen (Standard and Formatting): shortcuts to more popular commands
C. Ruler at the top of the document: use to set tabs, indents, and margins
D. Mouse pointer: use to click buttons, select text (The shape varies according to the task you are performing.)
E. Scroll bars (located in the on the right side of the document): use these to move around the document
F. Status bar (located at the bottom of the document) shows details about the document
G. Don't see a toolbar? Click the Toolbars or Ruler in the View menu
H. About those symbols on the screen: Word uses nonprinting characters to show carriage returns, spaces, and tabs in the document. Click the button (in the top toolbar) to hide them.
text to your document
A. Begin typing text
B. Do not hit return at the end of a line. Word automatically moves to the next line.
C. Click return to start a new paragraph
D. To fix typos and insert symbols as you go:
1. Go to Tools menu and click AutoCorrect
2. Make sure AutoCorrect and Replace text as you type are selected
3. To see list of all typos and symbols that are fixed automatically, scroll through the AutoCorrect list
E. NOTE: Red underlines indicate a misspelled word
Green underlines indicate grammatical errors
(See section 9 for more information)
emphasize part of the text
A. To select any amount of text, drag over it
B. To select a word, double click it
C. To select a line click to the left it
D. To select multiple line, click to the left and drag up or down
E. Once selected, click on the B button or the I button for italics
and delete text
A. Insert text
1. Click where you want to insert text
2. Type new text
B. Delete text
1. For a few characters, press DELETE to delete the previous character or DEL to delete the next character
2. For the word to the left of the insertion point, press COMMAND+DELETE
3. For the word to the right of the insertion point, press COMMAND+DEL
4. For text in bulk, select the text and click CUT (Edit menu)
the appearance of the text
A. Use the formatting buttons on the second toolbar – (Moving from left to right on the toolbar) Click where it says:
1. ‘Normal’ to change styles
2. ‘Times’ to change the font
3. ‘12’ to change font sizes
4. ‘B’ to make text bold
5. ‘I’ to italicize text
6. ‘U’ to underline text
7. The next section of buttons are used for text alignment options
8. The next two buttons insert bullets and numbering to lists
9. The next two buttons offer indent options
10. The button with the square adds borders and creates tables
11. The button with the yellow line and a pen ads highlighting to text
12. The button with the A and red underline ads color to text
B. To format the text
1. First select the text
2. Click the formats you want to change
spelling and grammar
A. As you type, word shows possible errors in spelling and grammar with a wavy underline (red for spelling, green for grammar)
B. To correct an error:
1. Hold down CONTROL and click a word with the wavy underline
2. Click on the correction you want
C. Find the wavy lines distracting?
1. Click Preferences (Tools menu)
2. On Spelling & Grammar tab, select the Hide spelling errors in this document check box and the Hide grammar errors in this document check box
D. Don’t want to see the same spelling mistake again?
1. Hold down CONTROL and click the word
2. Point to AutoCorrect
3. Select a correction
Preview, and Print a Document
A. To save the document:
1. Click the Save button (This button looks like a disk and is located on the first toolbar.)
2. If you are saving for the first time, Word asks for a name for the document.
B. To preview the document
1. Click the Print Preview button (This button looks like a piece of paper with a magnifying glass.)
2. In preview:
a. Click on the button with the piece of paper and the magnifying glass to switch between zooming in on the document and editing it.
b. Click the buttons that show one page or four pages to switch between viewing one page and multiple pages.
c. Click the Close button to return to the previous view
C. Print a document
1. Click the Print button (This button looks like a printer) to print immediately
2. To cancel a print job, press COMMAND+PERIOD
Your View of the Document
A. Normal View
1. Use for everyday text editing
2. Shows a simplified version of your document
B. Page Layout View
1. ‘What you see is what you get’
2. Shows what your document will look when it’s printed
D. Online View
1. Best for online reading
2. Based on page layout view but uses larger fonts and increases space between lines for improved legibility
Assistance While You Work
A. Office Assistant anticipated the kind of help you need and suggests Help topic based on the work you are doing.
B. You may also ask a question and get the help you need.
C. Assistant can offer tips on how to use Word features more efficiently
D. Assistant can also offer visual examples and step-by-step instructions for specific tasks
E. To use, go to the help menu located on the top toolbar
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